Oral presentation guidelines - LIFEGENMON Conference

Duration of presentation

Final Keynote speaker presentation
30 minutes presentation followed by 15 minutes Q&A from the floor.
Presentation should be made in English (no simultaneous interpretation provided).
Keynote speaker presentations
25 minutes presentation followed by 5 minutes Q&A from the floor or on-line available.
Overrun presentation can not be allowed. Chairpersons have a right to curtail presentation time in case of overrun.
Presentation should be made in English (no simultaneous interpretation provided).
Voluntary oral presentation
12 minutes presentation followed by 3 minutes Q&A from the floor or on-line available.
Overrun presentations can not be allowed. Chairpersons have a right to curtail presentation time in case of overrun.
Presentations should be made in English (no simultaneous interpretation provided).

Prepare your Presentation File(s)

Prepare your presentation file(s) in MS Power Point (MS Office 2010 or 2013).

If you use fonts other than standard Microsoft Office fonts, please bring the font file itself with your presentation file(s).

Presentation monitor aspect ratio is STANDARD (4:3) FORMAT. This is due to the better screen utilization of Picture in Picture (PiP) presentation at the on-line presentation.

On-site presenters who will come to Ljubljana, please bring your PPT file(s) on a USB memory stick. Make sure that the file(s) is/are copied correctly onto the USB memory stick.

On-line presenters will be guided / contacted after the decision of the scientific committee about your abstract will be made. In short, you will receive the e-mail with all the technical information regarding your on-line presentation via Zoom platform. We will schedule an online meeting with the Director of LIFEGENMON videoconference (account owner who will manage the Live-stream) where you will be able to learn and check the settings for the smooth on-line presentation ONE WEEK PRIOR TO THE CONFERENCE (14 – 18 September 2020).

To participate via on-line presentation, you’ll need to prepare the following:

a strong and stable internet connection
a computer or laptop with an updated internet browser
available camera, microphone or headphones
precisely check the final agenda of the conference

Preview Room

Location Janez Hribar Lecture Theatre, Biotechnical faculty, University of Ljubljana

Operating Hours

September 21 (Mon) 09:00-18:00
September 22 (Tue) 08:00-13:00
September 23 (Wed) Closed
September 24 (Thu) 08:00-13:00
September 25 (Fri) 08:00-11:00

Audio Visual Equipment in the Session Room

All presenters should use only venue facilities. Each session room will be equipped with the following.

Laptop (operated by a technician at the control desk) running MS-Office
PowerPoint 2010 or 2013 operated in Windows 7, equipped with compact disk reader (CD & DVD) and USB drive.
A smart pointer, a mouse and an LCD monitor on the podium and a timer monitor under the front of the podium.
One beam projector (RGB port)
One main screen

To avoid frequently occurring technical problems during the presentation, all presenters are asked to use only IBM compatible PCs and the single LCD projector present in the session room for all presentations during the session.

Presenters are requested not to use their own laptop computer in order to ensure the smooth operations of the session.
Presenters must upload their presentation file(s) at the Janez Hribar Lecture Theatre in advance.

Equipment on the Podium

The SEATS for speakers will be reserved on the Left in the FRONT ROW facing the podium and it will be marked as “NEXT SPEAKER”. Please sit and stand-by on the “NEXT SPEAKER” seats and step on the stage at your turn.
Before reaching the podium, you will be introduced by the chairperson(s).
Upon reaching the podium, lights will be dimmed and your first slide will be projected onto the screen.
The timer monitor will be found under front of the podium and it will be going for the duration of presentation.
You can operate the screen by clicking the mouse to go to the next slide when you need to.